Natural-language STR record capture
Type your day. We'll build the short-term rental records your CPA needs.
Write what you did in your own words: cleaning, driving, buying supplies. Field Ledger turns your notes into reviewable trips, activities, and expenses for your short-term rental. You confirm every record before it's saved.
714-day free trial, no credit card required. Renews monthly or annually at the plan price you select until canceled. Cancel anytime in Manage Billing. Plus applicable US sales tax.
1 of 3 properties reached 100h
The §469 STR exception
The opportunity is tax strategy. The challenge is documentation.
Hosts usually don't fail because they don't work hard enough — they fail because they can't show the work at tax time. Field Ledger captures what you did, when, how long it took, and which property it relates to, all year long.
Participation hours
Track qualifying work and know exactly where you stand.
Trips and mileage
Easy logging of property travel and deductible mileage.
Expenses and supplies
Capture purchases and organize every deductible expense.
Guest stays
Record guest stays to support STR tax qualification.
How it works
Type your day. Review the records. Done.
Field Ledger captures your day in plain English and turns it into a structured ledger — but nothing saves until you confirm it. The review step is the safety layer, and it stays yours to control.
1. Type in plain English
Log your day the way you'd tell your accountant about it. Cleaning at Brooklyn 2.5h. Drove to Greenfield Park for a check-in. Home Depot $45 for paint. No forms, no menus.
2. Field Ledger structures it
Your notes turn into typed drafts — trips, activities, expenses — in the ledger review queue, ready for you to check.
3. You confirm before it saves
Every record shows up as a draft. Check it, edit it, or drop it. Nothing lands in your ledger until you say so — the review step is the human-in-the-loop layer that keeps the ledger yours.
Your words become a ledger you control. Field Ledger structures what you write, but it doesn't make tax decisions — travel hours aren't auto-counted toward the §469 100/500-hour markers, and mileage without a stated business purpose is flagged, not silently included. Your CPA still calls the classification calls at year-end. Not tax advice.
Features
Not a bookkeeping tool. A documentation system.
Field Ledger is focused on the records STR hosts need to support the §469 strategy — not general bookkeeping.
Participation hours
Running record of activity, hours, and per-property progress toward the §469 thresholds.
Trips and mileage
Each trip captured with origin, destination, miles, and business purpose.
Expenses and supplies
Vendor, amount, suggested category, payment method — one guided form per expense.
One record per entry
Original notes and derived records stay linked — no double entry, no reconciliation.
Pricing
Try it free for 714 days. Pick a plan when you're convinced.
Pricing scales by property count and team size. Every plan starts with a 714-day free trial — no credit card required. Cancel anytime.
Owner
Best for a single STR owner who wants full recordkeeping.
- 1 property
- Up to 2 users
- Admin and manager roles
- Unlimited entry capture
- Review & normalize entries
- Material participation report
- CSV export
714-day free trial, no credit card required. Renews at $19/mo or $190/yr until canceled. Cancel anytime in Manage Billing. Plus applicable US sales tax.
Operator
Best for hosts managing several properties or working with a manager.
- Includes everything in Owner
- Up to 5 properties
- Up to 5 users
- Advanced export
- User invites
- Team management
714-day free trial, no credit card required. Renews at $39/mo or $390/yr until canceled. Cancel anytime in Manage Billing. Plus applicable US sales tax.
Portfolio
Best for serious operators and small portfolios.
- Includes everything in Operator
- Unlimited properties
- Unlimited users
- Priority support
714-day free trial, no credit card required. Renews at $79/mo or $790/yr until canceled. Cancel anytime in Manage Billing. Plus applicable US sales tax.
FAQ
Common questions
What does Field Ledger help document?
Field Ledger helps document material participation, mileage, property trips, management work, and expenses from the same host entry.
Does Field Ledger replace my accountant?
No. Field Ledger organizes the records your accountant needs. It does not provide tax advice.
How many hours do I need for material participation in a short term rental?
The 500-hour test is the primary threshold under IRS §469 material participation rules. There are six other tests that may also apply depending on your situation. Your accountant can advise which test fits your circumstances.
What records does the IRS want for material participation?
The IRS looks for contemporaneous logs showing dates, activities, time spent, and the property each activity relates to. Mileage logs, expense records, and trip notes also support the broader picture of participation.
Does Field Ledger make tax decisions for me?
No. Field Ledger structures your notes into typed records — trips, activities, expenses — but you confirm every one, and your CPA calls the classification decisions at year-end. Nothing is auto-deducted, auto-categorized, or filed on your behalf. See our material-participation guide for how the underlying strategy works. Not tax advice.
What happens to the text I type?
Your text is sent to a language-model provider to structure it into typed drafts — it's not used to train that provider's models. The original prose isn't retained on our servers; only the structured drafts you review and confirm are saved to your Field Ledger account. See our Privacy Policy for the sub-processor named and full details.
Can I still use forms if I prefer?
Yes. Single-entry forms for Trips, Activities, and Expenses stay available for anyone who prefers structured input. Natural-language capture is an option, not a replacement.
STR Tax Guides
Start with the strategy guides
The core reads on §469 STR-loophole qualification, hours mechanics, and the records your CPA needs.
Qualification
How to Qualify for the STR Tax Loophole
The two prongs — ≤7-day average stay and material participation — and how they combine to unlock the offset.
Read guide →Mechanics
What Counts as Material Participation
The seven IRS tests, which activities count as participation hours, and which don't.
Read guide →Action item
Airbnb Tax Preparation Checklist
Every record your CPA needs before March, in the order they need them.
Read guide →Records
How to Prove Material Participation
What the IRS actually looks for, and the specificity that gives your CPA something to work from.
Read guide →Stop rebuilding your §469 STR exception records at tax time.
Try Field Ledger free for 714 days. Structured tax records for serious STR operators — no credit card required to start.
Renews at the monthly or annual plan price you select until canceled. Cancel anytime in Manage Billing. Plus applicable US sales tax.