For CPAs serving STR clients
Your STR clients hand you a January receipt hunt. We hand you a CSV.
Field Ledger is a contemporaneous record-keeping tool for short-term rental hosts pursuing the STR tax loophole. Hosts log work, mileage, and expenses as they happen — all year. Your handoff in February is a single CSV mapped to Schedule E categories, plus a material participation hours summary you can drop straight into the return.
Free Portfolio tier comp for CPAs — no referral contract, no commitment, indefinite. Reply within 24 hours; account provisioned same day.
What you stop doing in February
Reconciling spreadsheets
No more chasing your client for missing closing-cleaner receipts and Home Depot returns that don't tie to a property. Per-property records throughout the year.
Reconstructing material participation
The 100-hour and 500-hour IRS thresholds tracked with timestamped entries — not a January-call reconstruction.
Re-categorizing expenses
Each expense entered with its Schedule E category baked in. Your client did the work all year, not all at once.
What's in the export
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Per-property Schedule E worksheet — line 5 (Advertising), line 6 (Auto/Travel), line 7 (Cleaning/Maintenance), line 8 (Commissions), line 9 (Insurance), line 13 (Legal/Professional), line 14 (Repairs), line 15 (Supplies), line 16 (Taxes), line 19 (Other) — with line totals
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Material participation hours summary — by property, with progress toward the 100-hour and 500-hour IRS thresholds, timestamped per entry
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Mileage log — every property visit with date, distance, business purpose, and direction (origin → destination)
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Trip log — out-of-state STR-related travel with date, duration, and hours of qualifying work
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Raw entries CSV — your client's full year of host notes, in case you need to audit the source
Built to drop into Drake, Lacerte, ProSeries, or a working spreadsheet. We don't dictate your workflow.
The CPA Partner program
Tell us you want to evaluate
Email cpas@getfieldledger.com. We provision a free Portfolio tier account in your name within 24 hours.
Test with your own data
Use the trial like a host would. Log work, mileage, expenses. Export the CSV. Run it through your tax software. See if it fits your practice.
Recommend (or not)
Zero referral contracts. No revenue-share complications. If Field Ledger saves you time across your client base, recommend it. If not, walk away — the comp stays free.
We don't think this needs a partner agreement. Either the product solves your problem or it doesn't. If 5+ of your clients adopt it and you'd like a formal referral arrangement, we can talk then.
About the founder
Field Ledger is built by Petros Kapakos, a 20-year software engineering veteran who has built business and financial systems for American Express, Amazon, and is currently a senior engineering manager at a major cloud platform.
The product exists because the founder saw STR hosts losing thousands in deductions every year to disorganized records — and didn't trust any existing tool to handle the documentation rigorously enough for his own properties.
The CSV export, the Schedule E mapping, the per-property tracking — all of it is engineered to the standard you'd want from someone whose day job is building production systems at scale.
CPA partners are welcome to email Petros directly: petros@getfieldledger.com. Reply within 24 hours.
About Field Ledger
Operated by Kapakos LLC, Brooklyn, NY. US-only product. Built for short-term rental hosts pursuing the §469 STR exception. Not affiliated with the IRS, Airbnb, or any tax-prep software vendor.
CPA-side workflows are designed with input from real estate tax practitioners. Comments on what would make the export more useful to your practice are welcome — email cpas@getfieldledger.com.
Try the export. Decide for yourself.
Free Portfolio tier comp for CPAs. Reply within 24 hours. Account provisioned same day. No referral contract required.