For CPAs serving STR clients
Your STR clients hand you a January receipt hunt. We hand you a CSV.
Field Ledger is a contemporaneous record-keeping tool for short-term rental hosts pursuing the §469 STR exception. Hosts log work, mileage, and expenses as they happen — all year, in plain language, reviewed and confirmed before anything saves. Your handoff in February is a structured CSV export: an expense ledger with each line pre-categorized for your review, a material participation hours summary aligned to the §469 100-hour and 500-hour thresholds, plus the supporting logs (mileage, trips, guest stays, personal-use days, depreciable assets) — ready to reconcile into the return.
Or copy the address: cpas@getfieldledger.com
Free Portfolio tier comp for CPAs — no referral contract, no commitment; free while the CPA program runs. We typically reply within one business day and provision your account the same day.
What you stop doing in February
Reconciling spreadsheets
No more chasing your client for missing closing-cleaner receipts and Home Depot returns that don't tie to a property. Per-property records throughout the year.
Reconstructing material participation
The §469 100-hour and 500-hour thresholds tracked with dated activity entries — not a January-call reconstruction. (The 100-hour test also requires that no one else participated more than you; the export captures both prongs.)
Sorting expenses from scratch
Each expense comes pre-categorized for your review — a rule-based suggestion you can confirm or reassign, not a black-box determination. Your client did the work all year, not all at once.
What's in the export
One CSV bundle per property, for the selected tax year. Every sheet below is a separate tab inside the bundle.
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Per-property header — the property's full address, formatted for Schedule E.
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Material-participation qualified-hours summary — progress toward the §469 100-hour and 500-hour thresholds (the 100-hour test also requires that no one else participated more than you — the summary captures both prongs), with the underlying dated activity log (hours per entry and whether each counts toward MP).
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Expense ledger — date, vendor, description, amount, a suggested category (for your review), business-use flag, receipt reference, and notes.
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Line-item breakdown sheet — split receipts itemized so you can do capitalize-vs-expense allocation, with each item reconciled against the receipt total.
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Depreciable-assets sheet — cost, MACRS property class + class life, and §168(k) bonus / de-minimis eligibility flags (suggested, for review).
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Mileage log — date, origin → destination, miles, and business purpose.
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Trip log — dates, route, purpose, and hours of qualifying work.
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Guest-stay records — arrival/departure and average stay, for the §1.469-1T(e)(3)(ii) average-stay test (the test that actually triggers the §469 STR exception).
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Personal-use-day records — for the §280A(d) residence-vs-rental test.
Built to be reconciled into Drake, Lacerte, ProSeries, or a working spreadsheet. We don't dictate your workflow.
The CPA Partner program
Tell us you want to evaluate
Email cpas@getfieldledger.com. We typically provision a free Portfolio tier account in your name within one business day.
Test with your own data
Use the trial like a host would. Log work, mileage, expenses. Export the CSV. Run it through your tax software. See if it fits your practice.
Recommend (or not)
Zero referral contracts. No revenue-share complications. If Field Ledger saves you time across your client base, recommend it. If not, walk away — the comp stays free.
We don't think this needs a partner agreement. Either the product solves your problem or it doesn't. If 5+ of your clients adopt it and you'd like a formal referral arrangement, we can talk then.
About the founder
Field Ledger is built by Petros Kapakos, a software engineer with 20 years of building business and financial systems for places that can't afford to get the data wrong — past American Express and Amazon, currently a senior engineering manager at a major cloud platform.
The product exists because no existing tool captured the records the §469 STR-loophole strategy requires — material participation hours (for §1.469-5T), mileage, per-property expense logging, and per-stay records (for the §1.469-1T(e)(3)(ii) average-stay test) — at the rigor a CPA would actually trust. Petros needed one for his own properties; now it's a product.
The structured CSV export, the suggested categorization, the per-property tracking — all of it is engineered to the standard you'd want from someone whose day job is building production systems at scale.
CPA partners are welcome to email Petros directly: petros@getfieldledger.com. We typically reply within one business day.
About Field Ledger
Operated by Kapakos LLC, 7014 13th Avenue, Suite 202, Brooklyn, NY 11228. US-only product. Built for short-term rental hosts pursuing the §469 STR exception. Not affiliated with the IRS, Airbnb, or any tax-prep software vendor.
CPA-side workflows are designed with input from real estate tax practitioners. Comments on what would make the export more useful to your practice are welcome — email cpas@getfieldledger.com.
Try the export. Decide for yourself.
Free Portfolio tier comp for CPAs. We typically reply within one business day and provision your account the same day. No referral contract required.
Or copy the address: cpas@getfieldledger.com