Logging a stay
Open Stays (at /app/stays), pick the property, and add a reservation:
- Platform (Airbnb, VRBO, Booking.com, direct, etc.)
- Arrival and departure dates
- Guest count
- Revenue and payout (optional)
Each stay is attributed to its arrival year, which matches how platform income is reported — so the numbers line up when your CPA reconciles against a 1099-K.
Reading the average-stay status
As you log stays, Field Ledger shows your year-to-date average stay length and a status pill:
- Under 7d — your average is 7 nights or fewer.
- Under 30d — your average is more than 7 and up to 30 nights.
- Over — your average is more than 30 nights.
These labels describe the average-stay fact against the thresholds in the short-term-rental rules (§1.469-1T); the average is computed in nights. Whether a given exception applies to you is fact-specific — the pill is not a verdict.
Where stays appear
Your stay statistics appear on the Stays page and are included in the per-property Schedule E CSV export, so your accountant sees the same figures. See Exporting to your CPA.
Important — not tax advice
Field Ledger reports facts about your own records against the relevant IRS thresholds — it does not make a tax determination, and reaching a threshold is not the same as qualifying. Material participation, the short-term-rental average-stay exception, the §280A(d) personal-use limit, and capitalize-versus-expense treatment are all fact-specific determinations. This is general information, not tax, legal, or accounting advice; consult a qualified tax professional before relying on any figure for a tax return.
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Need more help?
Email our support team at support@getfieldledger.com, or open the Support page inside Field Ledger (in the sidebar, or your account menu → “Contact support”). You can reach support on any plan, including an expired trial.